Receipt scanning
OCR auto-fill behind a provider flag. Not configured? Manual entry is unaffected and the app says so plainly.
✦ Expenses
Photograph the receipt. That’s the claim.
Receipt scanning fills in the amount, date and merchant. Policy limits are applied as it is typed, and approval routes itself.
Capture
From a crumpled receipt to a coded claim.
Snap the receipt in the app and optical character recognition reads the amount, date and merchant into the form. The claimant checks it, picks a category, and the policy limit for that category is checked before it is ever submitted.
- Receipt photo → amount, date and merchant auto-filled
- Editable before submission — the scan is a starting point, not a verdict
- Per-category policy limits enforced at entry
- Mileage claims by distance and rate
- Reimbursement flows through to payroll
CITY CAFE & SUPPLY
14 Rivington St, London
———————————————
2 × Team lunch 34.00
VAT 20% 6.80
TOTAL £40.80
03/08/2026 13:42
14 Rivington St, London
———————————————
2 × Team lunch 34.00
VAT 20% 6.80
TOTAL £40.80
03/08/2026 13:42
AmountRead from receipt
£40.80
DateRead from receipt
3 Aug 2026
MerchantRead from receipt
City Cafe
CategoryWithin £50 policy limit
Team meals
Capabilities
From claim to reimbursement.
Mileage
Distance times rate, with the rate held centrally so nobody has to remember it.
Policy limits
Category caps applied while the claim is written, not discovered at approval.
Multi-level approval
Manager first, then finance, with status visible to the claimant throughout.
Category reporting
Spend by category, location and period, exportable.
Into payroll
Approved reimbursements export to the pay run rather than being paid separately and forgotten.
For finance
Approve in a queue, not an inbox.
Claims arrive coded, within policy and with the receipt attached. Finance sees one queue with the outliers already flagged, rather than forty emailed photographs to reconcile at month end.
- One queue, filterable by location and category
- Receipt attached to every line
- Out-of-policy claims flagged at the top
- Reimbursement lands in the pay run
£22,480Spent
£23,400Budget
3.9%Under
Within budgetOver budget
Questions
What people ask about this.
Does receipt scanning always work?
It works well on printed receipts and less well on faded thermal paper — which is why the scan pre-fills an editable form rather than submitting on its own. Every field can be corrected before it goes anywhere.
Is OCR included?
Expenses are on the Pro plan. Receipt scanning runs through a configurable provider; if no provider is configured, the endpoint says so clearly and manual entry carries on working.
Can we set different limits per team?
Limits are set per category, and approval routing follows the claimant’s reporting line and location.
How do people actually get paid back?
Approved claims export into the pay run so reimbursement arrives with wages, which is both faster for the employee and cleaner for reconciliation.
Stop reconciling photographs.
Expenses is included in the 14-day Pro trial on every new organisation.
No credit card. Cancel any time. Or book a demo instead.