Rotating patterns
A four-week rotating pattern rebuilt by hand every cycle, with someone always on the wrong week.
✦ TaskBit for logistics & warehouse
Rotating patterns, agency labour, honest overtime.
Nights, earlies and lates on a four-week pattern, a third of the floor from an agency, and an overtime bill nobody can explain. TaskBit makes all three visible.
The week you actually run
Where depot rotas go wrong.
Agency labour
A significant share of the floor comes through agencies, tracked in a different system with different hours.
Overtime creep
Overtime is agreed on the floor and discovered in the pay run, long after anyone could have made a different call.
Patterns
Set the pattern once, apply it for the year.
Save a rotating shift pattern as a template and apply it across a depot and a date range. Individual changes still happen — but from a correct baseline, not a rebuilt spreadsheet each cycle.
- Rotating patterns saved as reusable templates
- Copy a whole week or cycle forward
- Day, week, month and timeline views
- Conflict flags for leave, availability and double-booking
- Publish to every phone with a push notification
Mon
Tue
Wed
Thu
Fri
JSJamie
09–17Front of house
09–17Front of house
12–20Front of house
12–20Front of house
AOAmina
08–16Team lead
08–16Team lead
08–16Team lead
LPLeo
10–18Clashes with leave
10–18Kitchen
Open shift
Assigned
Open — staff can claim
Conflict flagged
Hours & overtime
Overtime you see on the day, not in the pay run.
Clock-ins are matched to the shift, breaks come off by rule and overtime is calculated from actual against scheduled. The discrepancy board shows it while the week is still running, when a decision is still possible.
- Actual against scheduled hours per person and per shift
- Overtime thresholds configured per site
- Break auto-deduction and rounding rules
- Approve and lock, then pay from exactly those hours
- Agency and direct labour in the same view
EmployeeScheduledWorkedStatus
Jamie StoneShoreditch · 5 shifts
38.0h
37.5h
Matches
Amina OkaforCamden · 4 shifts
32.0h
34.25h
+2.25h OT
Leo ParkShoreditch · 5 shifts
40.0h
36.0h
Missed clock-out
Breaks auto-deducted per location rules · Approve → lock → pay run
Fit
Why depots pick it.
- Rotating patterns as templates, not a monthly rebuild
- Agency workers managed through vendor pools with their own compliance
- Overtime visible while the week is still running
- Kiosk clock-in on the floor for staff without work phones
- Cost and hours by shift, site and period for the operations review
£22,480Spent
£23,400Budget
3.9%Under
Within budgetOver budget
Questions
What logistics & warehouse operators ask.
Can it handle a four-on four-off pattern?
Yes — save it as a template and apply it across a date range. Night shifts crossing midnight are handled as a single shift rather than two half days.
How do agency workers fit in?
Through vendor pools: the agency coordinator manages their own workers’ availability and sees only their assignments, while the depot sees one combined rota and one set of hours.
Can we set different overtime rules per site?
Yes. Break deduction, rounding and overtime thresholds are configured per location.
Do people need their own phone to clock in?
No. Kiosk mode on a shared device at the entrance covers the whole floor with a PIN or QR code.
See the overtime while you can still act on it.
Start free and put one shift pattern into a real rota.
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