Sites everywhere
Two cleaners here, one there, a supervisor covering fifteen buildings and no way to see the morning at a glance.
✦ TaskBit for cleaning & facilities
Forty sites, no office, one clear picture.
Small teams spread across a city, early starts, late finishes and a client for every building. TaskBit tells you who turned up where, without anyone driving round to check.
The week you actually run
Where facilities contracts go wrong.
Did anyone turn up?
The first sign of a missed clean is usually the client’s complaint, hours after it could have been fixed.
Contract evidence
Every client wants hours on their site proven, and every renewal wants the numbers to back it up.
Attendance
A QR code by the door beats a paper sheet.
Each site gets its own geofence and its own QR code. Cleaners scan or clock in from the app when they arrive, and the control room sees the morning fill in live rather than finding out at ten.
- A geofence and QR code per site, however small
- Missed clock-in alerts as the window passes
- Offline capture for basements and plant rooms
- Live coverage board across every site
- Hours per site, per client, ready to invoice
Today◔
Inside Shoreditch geofence · 12m
Clock inShift starts 09:00 · Front of house
Today's shift09:00 – 17:00 · 30m break
NextThis week4 shifts · 30.5 hours
⌂Today◫Shifts□Leave£Pay☰More
Cover & subcontractors
Fill the gap from the pool you already have.
When a cleaner calls in, push the shift to everyone nearby who is qualified and free. Subcontracted crews sit in vendor pools with their own availability, so covering a site does not mean phoning three companies.
- Open shifts pushed to the available pool
- Vendor pools for subcontracted crews
- Skills and site-induction requirements respected
- Swap and claim handled by staff, approved in one queue
Mon
Tue
Wed
Thu
Fri
JSJamie
09–17Front of house
09–17Front of house
12–20Front of house
12–20Front of house
AOAmina
08–16Team lead
08–16Team lead
08–16Team lead
LPLeo
10–18Clashes with leave
10–18Kitchen
Open shift
Assigned
Open — staff can claim
Conflict flagged
Fit
Why facilities contractors pick it.
- Unlimited locations, each with its own geofence and QR code
- Hours per site and per client for contract evidence and invoicing
- Works for staff who never see head office
- Subcontractor pools managed alongside direct employees
- Client portal for the customers who want to see their own site
This week's cover18 of 20 shifts filled
2 openTimesheets to approveWeek ending 9 Aug
6 waitingCompliance of placed workersDBS, right to work, training
100%InvoicesINV-2026-0184 · due 30 Aug
£8,068
Questions
What cleaning & facilities operators ask.
Is there a limit on the number of sites?
No. Locations are unlimited on paid plans, and each carries its own geofence, QR code, shift types and budget.
Our cleaners have basic phones. What then?
A QR code at the site works from any phone camera, and kiosk mode covers sites with a shared device. Neither needs a smartphone per person.
Can we bill clients from the hours?
The agency and client features cover exactly this: client-approved hours become an invoice with charge rates and margin. See TaskBit for agencies.
Can a client see their own building?
Yes — a client portal account is scoped to their sites only, on an allowlist rather than by hiding menu items.
See the morning as it happens.
Set up your first three sites free.
No credit card. Cancel any time. Or book a demo instead.