People & org chart
Profiles, directory, reporting lines, skills, photos and celebrations.
✦ The whole platform
Ten modules. One record of what actually happened.
The rota feeds attendance. Attendance feeds timesheets. Timesheets feed pay and reporting. Nobody re-types anything, and no two systems disagree about last Tuesday.
The core
Each module, and the job it does.
Every one of these is live in the product today — this is not a roadmap.
Scheduling & rota
Build the week, publish to every phone, fill gaps with open shifts, catch clashes before staff do.
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Time & attendance
Geofenced clock-in, QR codes, shared kiosks and an offline queue for sites with no signal.
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Timesheets
Hours built from real clock-ins, with break deduction, overtime and discrepancy flags.
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Leave & absence
Accrual, carry-over, public holidays, clash detection and delegated approvers.
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Payroll & payslips
Gross-to-net from approved hours, with payslip PDFs in each employee’s own app.
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Expenses
Receipt scanning, mileage, policy limits and multi-level approval into reimbursement.
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Documents & e-sign
Contracts and policies issued, signed, acknowledged and watched for expiry.
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Compliance
Right to work, DBS, visas, licences and training on one red-amber-green board.
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Team communication
Chat, channels, targeted announcements and push notifications that reach the frontline.
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Reporting & analytics
Labour cost against budget, headcount, turnover and compliance trends, exportable.
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How it connects
The handoffs are where the hours go.
Most workforce stacks are three or four tools that each hold part of the truth: the rota in a spreadsheet, the hours in a clocking box, the pay in a bureau portal, the certificates in a folder. Every boundary is a re-keying job and an argument waiting to happen. TaskBit removes the boundaries rather than adding another integration.
- A published shift is the same object the clock-in is matched against
- An approved timesheet is the only source a pay run can use
- A document expiry can block scheduling before it becomes a breach
- Everything sensitive lands in one audit log
EmployeeScheduledWorkedStatus
Jamie StoneShoreditch · 5 shifts
38.0h
37.5h
Matches
Amina OkaforCamden · 4 shifts
32.0h
34.25h
+2.25h OT
Leo ParkShoreditch · 5 shifts
40.0h
36.0h
Missed clock-out
Breaks auto-deducted per location rules · Approve → lock → pay run
Also included
The rest of the HR surface.
Available on Pro, and built on the same people records — so nothing needs a second directory.
Training & LMS
Assign courses, track completion and hold a mandatory-training matrix per role.
Performance
Goals, review cycles, feedback and one-to-ones tied to the same people records.
Assets
Issue and return equipment, with overdue alerts against the employee record.
Health & safety
Incident logging and risk assessments in the same place as the rota.
Workflow automation
Trigger a checklist when someone joins, moves site or hits a review date.
Vendor & agency
Worker pools, coordinator portals, placements and client invoicing.
API & webhooks
API keys, webhooks and an audit log for everything sensitive.
Roles
Everyone sees their own job, and nothing else.
Permissions follow the org chart. Frontline staff get their shifts, pay, leave and documents. Managers get the locations they run. Admins get the back office. An agency’s client contact gets an allowlisted portal that internal screens can never leak into.
- Frontline: shifts, clock-in, leave, payslips, documents, chat
- Manager: rota, approvals, who’s in, timesheets, their locations only
- HR & finance: compliance, documents, payroll, reporting
- Owner & admin: org structure, billing, integrations, audit log
- External client: their placements and invoices, nothing more
Maya KaurOperations Manager · Shoreditch
ManagerAmina OkaforTeam lead · Camden · 4 direct reports
Team leadJamie StoneFront of house · Shoreditch
Clocked inLeo ParkKitchen · Shoreditch
Doc expiring🎂 Two celebrations this weekPriya's birthday · Jamie's 3-year anniversary
Say somethingSee the whole platform on your own rota.
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