The 5pm no-show
Someone calls in sick and the manager works down a contact list, hoping. Meanwhile the rota on the wall is already wrong.
✦ TaskBit for hospitality
Cover Saturday without seventeen phone calls.
Split shifts, three venues, a no-show at six and a rota that changed twice since Tuesday. TaskBit is built for that week, not a nine-to-five.
The week you actually run
Where hospitality weeks go wrong.
None of these are scheduling problems on their own. Together they are most of a duty manager’s week.
Split shifts and multi-venue
A team lead who works lunch at one site and evening at another does not fit a simple weekly grid.
Hours nobody agrees on
The rota says 38, the clocking book says 41, the payslip says something else, and Thursday is spent reconciling it.
Cover
Publish the gap. Let the team fill it.
An open shift goes to everyone qualified and free across your venues, on their phone, instantly. The first person to claim it takes it and the rota updates for everyone — including the wall display, because there is no wall display any more.
- Open shifts broadcast across venues in one action
- Only qualified, available people are offered them
- Swaps arranged between staff, approved in one queue
- Conflict flags for leave and double-booking before you publish
- Push notification the moment anything changes
Mon
Tue
Wed
Thu
Fri
JSJamie
09–17Front of house
09–17Front of house
12–20Front of house
12–20Front of house
AOAmina
08–16Team lead
08–16Team lead
08–16Team lead
LPLeo
10–18Clashes with leave
10–18Kitchen
Open shift
Assigned
Open — staff can claim
Conflict flagged
Hours & tips
Clock in at the venue, not in the car park.
Geofenced clock-in per venue means the hours are tied to a place and a shift. Breaks come off by rule, overtime is calculated from actual against scheduled, and the timesheet is ready to approve on Monday rather than reconstructed on Thursday.
- A geofence per venue, distance recorded on every punch
- Kiosk mode on a tablet behind the bar for teams without phones
- Automatic break deduction and overtime rules per venue
- Discrepancy flags before the pay run, not after
EmployeeScheduledWorkedStatus
Jamie StoneShoreditch · 5 shifts
38.0h
37.5h
Matches
Amina OkaforCamden · 4 shifts
32.0h
34.25h
+2.25h OT
Leo ParkShoreditch · 5 shifts
40.0h
36.0h
Missed clock-out
Breaks auto-deducted per location rules · Approve → lock → pay run
Fit
Why hospitality groups pick it.
- Multi-venue by design — a manager sees their venues, the group sees everything
- Right to work and food safety certificates watched for expiry automatically
- Staff see shifts, book leave and get payslips without asking the manager
- Labour cost against budget per venue, live while you build the rota
- Free under ten people, so a single site can start today
£22,480Spent
£23,400Budget
3.9%Under
Within budgetOver budget
Questions
What hospitality operators ask.
Can we run several venues under one account?
Yes. Locations are first-class, each with its own rota, geofence, shift types and budget. Managers see only the venues they run; the group rolls up across all of them.
Does it handle split shifts?
Yes — multiple shifts per person per day, at different venues if needed, with travel between them visible on the timeline view.
What about staff without a smartphone?
Kiosk mode turns a tablet behind the bar or in the back office into a clock-in point with a PIN or QR code.
Can it do tronc or tip distribution?
No. TaskBit calculates wages from hours; tronc schemes are deliberately outside it. Approved hours export cleanly to whatever handles your tronc.
Get Saturday covered before Friday.
Start with one venue, free. Add the rest when it earns it.
No credit card. Cancel any time. Or book a demo instead.