E-signature
Signed on the phone people already have, with an auditable record of when and from where.
✦ Documents & e-sign
Signed, acknowledged and still in date.
Contracts, policies, certificates and right-to-work evidence in one place — signed on a phone and watched for expiry from the day they land.
Issue & sign
A contract that comes back signed the same day.
Send a document to one person or a whole location. They read and sign it on their phone, and the signature, timestamp and IP are recorded against their record. Policies can require acknowledgement rather than signature, so you can prove the handbook was read.
- E-signature captured on mobile, with timestamp and IP
- Acknowledgement tracking for policies and handbooks
- Assign to an individual, a location or the whole organisation
- Version the template so you know who signed which edition
- Every document filed against the employee record
Employment contract — Team lead
Amina OkaforSigned 2 Aug 2026 · 14:06 · IP recorded
Right to workShared folder · expires 4 Mar 2027
VerifiedFood safety level 2Reminder sent 14 days before expiry
12 daysStaff handbook v4Acknowledgement required
38 of 47 read
Capabilities
The filing cabinet, replaced.
Template library
Contracts and policies held centrally and versioned, so the current edition is the one that goes out.
Expiry reminders
Alerts weeks ahead to the manager and the employee for visas, DBS, licences and training.
Acknowledgements
Prove the policy was read, with a per-person read receipt.
Right to work
Evidence stored against the record and surfaced on the compliance board.
Blocking rules
Optionally prevent scheduling when a mandatory qualification has lapsed.
Compliance link
Documents are what compliance is made of.
Every document with an expiry date feeds the compliance board automatically. There is no separate tracker to maintain, and no gap between "we filed it" and "we know it is still valid".
- Expiring documents drive the red-amber-green status
- One board across every location
- Reminders before, not after
- Exportable evidence for an audit or inspection
2At risk
5Expiring < 30d
41Compliant
Leo ParkKitchen · Shoreditch
Right to work expired
Priya RamanTeam lead · Camden
Food safety · 12 days
Amina OkaforTeam lead · Camden
All requirements met
Questions
What people ask about this.
Is the e-signature legally valid?
It captures intent, identity through the authenticated account, and an auditable timestamp and IP — the elements of a simple electronic signature. For agreements requiring a qualified or witnessed signature, take your own legal advice; we will not tell you it covers everything.
Can staff sign on a phone?
Yes — that is the primary route. Documents appear in the staff app, are readable on a small screen and are signed there.
Where are the files stored?
Against the employee record in your organisation, isolated from every other tenant. Storage detail is on the security page.
Do reminders go to the employee too?
Both. The manager sees it on the compliance board and the employee gets the nudge, because the certificate is usually theirs to renew.
Get the filing cabinet onto the phone.
Documents and e-signature are included from the Core plan.
No credit card. Cancel any time. Or book a demo instead.